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General instructions

Bookplates can be either pre-printed or created from a Word document template located on the G drive. 

  • G:\Acquisitions & Discovery\Monographs Unit\Gifts\PROCEDURES\BOOKPLATES\Bookplates for Books (file list current 01/25/2018)
  • Archive folder (file list current 01/25/2018):

  • Endowment bookplates: G:\Acquisitions & Discovery\Monographs Unit\EndowmentBookplates (file list current 01/25/2018))

General rules for adhering bookplates into material in Acquisitions. See below for details

  • Acquisitions attaches the bookplates to the material before marking. 
  • Any material needing Preservation attention should not have the bookplate attached.
    • Clip the bookplate to the location flag and send on.
Pre-printed bookplates:
  •  Pre-printed bookplates are housed in the Rotofile at Hunt Library
  • These are arranged in alphabetically by Endowment or Gift name in specially marked boxes in the bookroom.
  • Additional copies of the bookplates are also stored in the Rotofile.

  Honor with Books --  Bookplate information can be found on the Honor with Books spreadsheet.

   Endowment fund    HCFIR-MAHF

For Endowment and Memorial bookplates:
  •  If no pre-printed bookplate exists, staff create a bookplate, using one of these templates.  Honor with Books  Memorial
  •  Acquisitions staff glue created bookplates into materials in the upper left corner of front cover verso.
Creating a bookplate:

Bookplates are either pre-printed or created from a Word document in the G: drive.  For bookplates printed in-house, neatly trim the bookplates just outside of the border so that a small white margin surrounds the printed border:

  1. When the bookplate is neatly trimmed, it will be easier to position and will look nicer on the book.
  2. Some donors do identify with these books long after they've been added to the collections, and we don't want a donor to see a poorly made bookplate.
  3. When the trimming cuts into the printed border, the carbon black pigment will begin to flake and may smudge the bookplate and/or the endsheets of the book. If the trimming cuts into the border, the bookplate should be discarded and reprinted.
The best way to apply the adhesive:
  1. Supplies needed:
    1. clean hands
    1. sheet of scrap paper
    2. UHU glue stick 
      Use only the UHU acid-free adhesive:
      1. Acidic adhesive will discolor over time. The discoloration will migrate through the bookplate, leaving a brown stain on the bookplate as well as the end-sheet of the book.
      2. As it degrades, acidic adhesive will dry out and become brittle, causing the bookplate to fall off the book.  Depending on the quality of the adhesive, this type of damage may become apparent within only a few years.
  1. Turn bookplate over onto the sheet of scrap paper.
  2. Hold the center of the bookplate and apply glue stick from center to each edge of the bookplate.  The scrap paper will protect the desktop. Be careful to cover the bookplate uniformly without excess adhesive.
  3. Open book and align the bookplate inside the left corner of the end sheet, but not flush with the paper's edge. Check that both edges of the bookplate appear straight. Press bookplate in place.

Review the finished product to make sure the bookplate is:

  • uniformly attached, esp. at the edges
  • applied neatly relative to the end-sheets
  • is not smudged.

NOTES:  For books going to the bindery or to be Pam Bound in-house, place the bookplate in the book as described above.  Preservation will redo the bookplate if necessary when the book is returned from the bindery or is Pam Bound.

For books that have text on the end page where you would normally place the bookplate, please determine if the text is related to the subject matter of the book.  If the text is not related to the subject matter, you may paste the bookplate on the end page.  If it is, do not cover the text: you may glue down the top of the bookplate, about ¾ of an inch down so that the text will be visible by lifting up the bookplate. If there is too much text, please paperclip the bookplate (plastic paperclip) to the title page.

For videos, DVDs, CDs and CD-ROMs in plastic cases, place a bookplate inside the case.  If re-packaging is needed, do not glue in the bookplate, but attach it to the location flag.