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All Special Collections Research Center materials will be cataloged in accordance with RDA with additional descriptive and access points that distinguish its inclusion in Special Collections. Some materials require additional enhancements provided as requested by Special Collections staff.

When to create a new record

Create a new record where none exists currently in Unicorn or when the title transcription, edition, presentation area, pagination, etc. (MARC 245-300) would differ in any way other than for printing.

Specific fields of interest

050 Always add date to the call number. If a new class number is being assigned record the old class number in the Comments section of the Unicorn holdings record:

590 All copy specific notes for NCSU materials will be put in a 590.

  • The 590 will begin with: "Special Collections copy:"
  • Ephemera (i.e. price list at back, letters, loose advertisements, etc.) should be placed in acid free paper and laid in front of the book with a note saying "... laid in front."
  • Notes for tailpieces and headpieces will be decided on a case by case basis by the Special Collections Research Center.
  • Note when a book has been inscribed.

               When inscribed by the author:

                    Special collections copy: Inscribed by author.
                    Special collections copy: Inscribed by author. "To my dear colleague in America of in
                    Chinese geology, with loyal greet-ings from the Yanqui, Baily Willis."

               When inscribed by any other person:

                    Special collections copy: Copy inscribed on front fly-leaf "T. H. Regan".

710 Some Special Collections sets are traced with an added 710.

1 Comment

  1. Might need something here about how to handle a local bookplate. I'm sure it doesn't get pasted in, and therefore it probably doesn't get noted in the record, but some clarification on what does happen with them might be useful.