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The Serials Copy Cataloging Criteria does not duplicate the information that is on the (monographic) Copy Cataloging Criteria. This page simply adds information specific to Serials Cataloging, both Continuing Resources and Integrating Resources.

Note: In serials cataloging, fixed fields are coded differently depending upon whether the title is a serial or a monograph, as well as whether the serial is a continuing resource or an integrating resource. There are also several fixed fields that are only used in serials record. Connexion labels are used below. For corresponding labels in Sirsi see diagram below.

Bibliographic Record

Fixed Fields:

Fixed fields used in both monographs and serials records, but coded differently for serials:

  • BLvl (s for serial; i for integrating resource)
  • DtSt (Usually c,d,or u)
  • Dates (The field for the closing date is present in monographic records, but is typically left blank. The closing date in continuing and integrating resources, though technically unknown, is given as "9999".
    Example:  "2007, 9999"

Fixed field used in both monographs and serials records, but coded differently depending on the format being cataloged:

  • Form (Usually blank, o, or q, some older records are coded as s, but that is not NCSU current practice)

Fixed fields used in serial records only:

  • Freq
  • Orig (The physical form in which the serial was originally published. Will usually be blank, o, or q)
  • Regl
  • SrTp (Usually blank, m, n, or p, sometimes d, or w. Staff processing records are coded with a pipe "|".)
  • S/L (Will usually be 0, successive entry, the convention NCSU uses for most new titles including most major serial title changes. You might see 1, latest entry, on very old pre-AACR records. 2, integrated entry, is used for integrating resources, which includes databases and websites)

Variable Fields:

Please consult the Copy Cataloging Criteria for instruction on how to decide what items need to be sent on for further review. The following is just additional serials-specific information.

Tag

Notes

Only Present in Serials Records

007

In serials cataloging, we mainly use the 007 field to describe the physical characteristics of an electronic resource. The values vary depending on several factors, for example whether the title is an online resource, an optical disk, or other class of material, and, on whether it has black and white, mixed or color illustrations, or no illustrations at all. If it is an optical disk, there will generally be a value for the dimensions. Accept as is.


022

ISSN. Don’t forget your print and electronic qualifiers and list each ISSN in a separate field. Ideally, there will be an ISSN-L in the record to unite different formats of the resource, but not earlier and later titles. Both indicators should be blank, and delete any subfield 2s. See ISSN (International Standard Serial Number) Qualifiers in Sirsi

X

042

Authentication codes. A good way to gauge the “quality” of the record. The codes lc, nsdp and/or pcc should indicate that it is pretty acceptable copy.


110/111

Main Entry - Corporate Name / Main Entry - Meeting Name. Serials are not usually cataloged as author main entry. Conference proceedings are the exception and they may have a 110 or a 111. See Serials Cataloging - Conference Proceedings & Supplements


210 / 222

Abbreviated and key titles. Assigned by ISSN centers. Do not add, edit or delete.

X

245

Title statement. Doesn’t usually have a statement of responsibility like monographs do. Most serials are title main entry. Subtitles are usually treated as notes and given in a 500. Unlike monographs, typos in the 245 are corrected and the misspelled title is given as a 246.


247

Former title. Used with specific integrating resources like databases and websites. Do not use for successive entry serials cataloging, whether print or electronic.

X

260
/ 264

Imprint statement. 260 in AACR2 copy, 264 in current/RDA copy. The 264 is valid in AACR2 copy, but you probably won't see it there often. Current titles will have an open date range in these fields, if the first issue was in hand when it was cataloged. Incomplete serials may not have a publication date at all, or they may have a starting date, but not a ceased date. The ceased date would be given in a free text note in a 362.


300

Print physical description: Will not have a detailed extent in 300|a like monographs usually do. Just a “v” for records cataloged under AACR2. In RDA records, current titles will not have a 300|a at all, just a 300|b and 300|c (remember that “illustrations” is spelled out in RDA). The extent is only given for ceased titles, e.g., “20 volumes”. In currently published serials, adding or enhancing a 300 field is optional. The 300 field is required for completed serials.


300

E-journals physical description: Current titles will not have a 300|a at all, just a 300|b, if applicable, and no 300|c. The extent is only given for ceased titles, e.g., “20 volumes”. In currently published serials, adding or enhancing a 300 field is optional. The 300 field is required for completed serials.


300

Electronic Integrating Resources (Databases and Websites) physical description: Will simply have "1 online resource" for the extent in 300|a, and a 300|b if applicable. No 300|c. In currently published serials, adding or enhancing a 300 field is optional. The 300 field is required for completed serials.


300

CD-ROMs physical description: Will have "CD-ROMs" in the extent in 300|a, a 300|b if applicable, and 300|c will be "4 3/4 in." In currently published serials, adding or enhancing a 300 field is optional. The 300 field is required for completed serials.


310

Current publication frequency. Should match Frequn fixed field.

X

321

Former publication frequency, with the most recent frequency listed last. If there have been more than three frequency changes there might just be a “Frequency varies” note instead.

X

33x

33X fields vary widely depending on the resource. We accept them as-is in copy.


362

Dates of publication and/or sequential designation. Present if first issue was in hand when the serial was cataloged, but otherwise it might just say “Began in 1993.” NCSU prefers the use of the unformatted note, but you can take whatever you get as long as it is correct. Check the 1st indicator to determine whether or not the 362 is formatted.

X

530 & 538

NCSU no longer uses these fields in original records, but you may see them in older copy. Accept as-is. Do not add them to existing copy that lacks them.


580

Linking entry complexity note. It is just what it sounds like it is. A note to express some freaky relationship that isn’t adequately conveyed by the 76x-78x fields.

X

588

Source of description note. A new field that can contain information about what the description was based on or the latest issue consulted. In older records, this information was in a 500 and you don’t have to feel compelled to update it unless you’re already doing other updates to the record to bring it up to current standards.

X

599

Differentiable local note. NCSU uses it to denote the most recently received issue. Do not edit unless someone requests it. Remove when ceasing a title.

X

6xx

Subject headings. Serials records usually contain fewer subject headings than monographs, and they often have the form subdivision “Periodicals” for journals, "Databases" for databases, or "Congresses" for conference proceedings.


710/711

Added entry - Corporate name / Added entry - Meeting name. You will usually see a 710 for the issuing body, and you may see a 711, although not often.


76x--78x

There might be a couple other 7xx fields that pop into records for relationships more complex than preceding and succeeding titles (780 & 785). The one you will see the most frequently is the 776. Example: 776 08 |iOnline version:|tJournal of agricultural and applied economics|w(OCoLC)654116018


780

Preceding entry. In successive entry cataloging (which NCSU uses), the preceding title, if any, will be given in this field to help collocate the records for the various titles the serial has been published under.

X

785

Succeeding entry. In successive entry cataloging (which NCSU uses), the succeeding title, if any, will be given in this field to help collocate the records for the various titles the serial has been published under.

X

856URL. We don't use 856s for titles that are turned on in SerSol. We do, however, use 856s for databases, and websites, even ones we pay for, because there aren't always entries for those in SerSol, so we have to manage them locally. We also use 856s for some open access e-resources, if they are not managed by SerSol. 856s for resources we pay for will need to be proxied. For open access e-resources not tracked in SerSol, the 856 should begin with 856 40|y "Open access e-resource" Note: For locally hosted serials and other e-resources that require keeping the 856 in the bib record, add a non-public |x note to the 856 field. This usually only applies to paid titles that cannot be tracked in SerSol. Example: 856 40|x This NCSU e-resource is locally hosted. It is not linked to the available content on the web via the knowledgebase. Please keep this URL in the bib record.  See: Locally Hosted or Authenticated eResources

Consult the Copy Cataloging Criteria and Serials Copy Cataloging Overview for more detail about the MARC bibliographic record and the Serials MARC Holdings Records - Editing Guidelines for further detail about local MARC holdings procedures.

Also, see MARC Fields to Remove from Copy

Please check OCLC Bibliographic Formats and Standards for additional information about these fields.

Please see Assigning a Location to General Collection Materials for additional information about selecting the correct location for items cataloged.

Call Number / Item Record examples

Format

Library

Call number

Type

Home Location

Item cat1

Item cat2

Print

Any except Online

NC997 .A1 D45 NO.3 1998

Serial

Varies




Print

Any except Online

N330 .B55 C72 2001

SRLCIRC

Varies



CD-ROM

Any except Online

TK1078 .I5788 2002

CD-ROM

Varies


E-journal

Online

SF601 .N675 e-journal

ejournal

Net


Database

Online

HF1414 .I37

Database

Net

Database

Website

Online

HV6433 .P18 P35

Website

Net



Open access resource

Online

Call number varies

Varies

Net


Openaccess

Notes On Cataloging Open Access E-Resources
  • Some open access e-resources are tracked in one of the Freely Accessible databases in SerSol. When an open access e-resource is not turned on in SerSol, use, or add if need be, an 856 field for the URL in the bib record. The 856 should begin with 856|y "Open access e-resource" followed by 856|u with the URL. Remember the URL is not proxied for free stuff, we only proxy URLs when we pay for access.
  • How do you know when to request that SerSol add an open access e-resource to one of the Freely Accessible databases? We want SerSol to manage all our electronic access, as much as possible, so, as a rule, ask them to add new open access titles to one of the Freely Accessible databases. If they do, (you will usually be notified in response to your request), make sure the access is turned on and the coverage dates are correct.
  • The Call Number / Item Record should always state "Openaccess" in the Item cat2.
  • If the open access e-resource has been requested by a Collection Manager, create a dated Gift purchase order, if we don't already have one. See Creating a PO, AND, notify the Collection Manager as soon as the title is cataloged and access has been verified in our catalog.