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If you have a question, or there is a discrepancy, in the way that labels such as "ed.", "vol.", etc. have been applied, please follow the labels that were used in field 362 in the bibliographic record. Please refer to Punctuation for Use in Extent of Holding Statements.

Fixed Field


Rec_Type = Record Type MARC21 character position: LDR/06

By default, the record type in newly created records is y. It should be changed for non-serial item holdings.

v = Multipart item holdings

Multivolume monograph (not used at NCSU)

x = Single-part item holdings

Currently this is used for preservation photocopies.

y = Serial item holdings



Fixed Field


Enc_Lvl = Encoding Level MARC21 character position: LDR/17

By default, the Encoding Level will be 3.

2 = Holdings level 2

Besides system-supplied data (item ID, location), includes fixed fields for Acq status, General retention policy, Completeness, Date of report, Category of material, SMD. Used locally with public note (866|z) for incomplete and limited retention holdings.

3 = Holdings level 3 (Default)

Provides a summary statement of holdings which is always compressed at the highest level possible. If enumeration and/or chronology are applicable, only the highest levels (e.g. vol. (year), but not vol.: no.(month/year)) are included.

4 = Holdings level 4

Provides a detailed statement of holdings. If enumeration and/or chronology are applicable, the most specific levels must be included.(e.g.: If vol.:no.:pt (year) are used in the publication, all must be reocorded it the MFHD.) The holdings statement may be compressed to the highest-level designator.

m = Mixed levels

Use when basic holdings are recorded at level 3 and indexes and/or supplements are at level 4; also usde in cases of recon holdings at level 3 and current holdings at level 4

z = Other level

Do Not Use


Fixed Field


Entrd = Date Entered on File MARC21 character position: 008/26-31

System-supplied. Do not edit

yymmdd = Six numeric characters specifying the date the holdings report was first entered



Fixed Field


Acq_Stat = Receipt or Acquisition Status MARC21 character position: 008/06

By default, the acquisitions status for serial titles will be 4 (currently received)

0 = Information not available; or retention is limited


2 = Received and complete; or ceased

All parts have been published and received or the publication is no longer issued.

4 = Currently received (Default)

Newly published pieces routinely being received

5 = Not currently received/Cancelled

Newly published pieces are not being received. This is not the same as "received and complete or ceased."


Fixed Field


Acq_Meth = Method of Acquisition MARC21 character position: 008/07

By default, the acquisition method is p (purchase)

d = Deposit

Governent documents received on deposit.

e = Exchange


f = Free

Received without cost, directly from the publisher, vendor, or distributor.

g = Gift

Someone gives the Libraries the publication; he/she is not the publisher, vendor, or distributor.

p = Purchase (Default)

Includes receipts on memberships and subscription packages.

u = Unknown


z = Other method of acquisition



Fixed Field


Can_Date = Expected Acquisition End Date MARC21 character position: 008/08-11

We do not record any intention to cancel. This field should be left blank.

#### (four blanks) = No intent to cancel; or not applicable (Default)


yymm = Date cancellation is to take effect; or the date of the last expected part


uuuu = Intent to cancel, with effective date unknown



Fixed Field


Gen_Retn = General Retention Policy MARC21 character position: 008/12

By default, the retention policy is 8 (permanently retained), do not change unless specifically instructed to do so. If using 6, also edit the following field, Specific Retention policy appropriately.

0 = Information not available


2 = Retained except as replaced by updates


4 = Retained until replaced by microform or other preservation format


5 = Retained until replaced by cumulation, replacement volume, or revision


6 = Limited retention

If used, also fill in Specific Retention Policy field (below).

8 = Permanent retention (default)

We keep and bind issues.


Fixed Field


Sp_Retn = Specific Retention Policy MARC21 character position: 008/13-15

Blank unless Gen_Retn (above) is 6.
ex.: l1y = latest year retained, l1i = latest issue retained

1st position:


l = Latest


p = Previous


2nd position:


1 - 9 = Number of units retained


3rd position:


m = Month(s)


w = Week(s)


y = Year(s)


e = Edition(s)


i = Issue(s)


s = Supplements(s)



Fixed Field


Complete = Completeness MARC21 character position: 008/19

For new titles, use 1 (complete), this is the default. When editing older MFHDs, use whichever is most appropriate.

0 = Information not available; or retention is limited


1 = Complete (95%-100% held) (default)

Apply percentages to serial holdings only. For non-serial holdings, use 1 if we own all published pieces.

2 = Incomplete (50%-94% held)

Apply percentages to serial holdings only. For non-serial holdings, use 2 if we do not own all published pieces.

3 = Very incomplete or scattered (less than 50% held)

Do not use 3 for non-serial holdings.


Fixed Field


Copies = Number of CopiesReported - MARC21 character position: 008/17-19

 001 is default.

001 = One copy of the bibliographic item reported

Number of copies will be 001 when there is one copy per holding location (852|c), but will generally reflect the actual number of copies per holding location (002, 003, etc.)


Fixed Field

Notes: ILL Lending Policy

Lending = Lending Policy MARC21 character position: 008/20

u (unknown) is default, and will not be changed.

a = Will lend


b = Will not lend


c = Will lend hardcopy only


l = Limited lending policy


u = Unknown



Fixed Field

Notes: ILL Reproduction Policy

Repr = Reproduction Policy MARC21 character position: 008/21

u (unknown) is default, and will not be changed.

a = Will reproduce


b = Will not reproduce


u = Unknown



Fixed Field


Lang = Language MARC21 character position: 008/22-24

eng is the Unicorn default for new MARC holdings records.

Three-character MARC code indicating the language of coded data in the 863-865 fields

Input the MARC language code used in the bibiliographic record.


Fixed Field


Composit = Separate or Composite Copy Report MARC21 character position: 008/25

The default for this field is 0 (Separate MFHD for each copy, regardless of holding location) Use 1 when more than one copy of any issues is held one library (i.e.: 2 copies of v.12 are in Hill)

0 = Separate copy report

Indicates that the holdings is for one copy of the bibliographic item.

1 = Composite copy report

Indicates that the holdings statement consolodates information about more than one copy of the bibliographic item.


Fixed Field


Updated = Date of Report MARC21 character position: 008/26-31

System-supplied when changes are made to holdings information. Do not edit this field

yymmdd = Six numeric characters specifying the currency of the holdings information



Type of Material



This field contains special information about the physical characteristics. The information may represent the whole item or parts of an item such as accompanying material. For fuller information on this field, please consult MARC 21 Concise Bibliographic: Control Field 007.

Texts (including photocopy reproductions)


Electronic Resource

co|cgu||||||||| (CD-ROM)

Microfiche (black with white letters)

he|bmb|||baca (negative, 4x6 in., normal reduction, black and white, silver halide emulsion, service copy, safety base)

Microfiche (white with black letters)

he|amb|||buca (positive, 4x6 in., normal reduction, black and white, emulsion on film is unknown, service coy, safety base)

Multiple physical formats



hd|afb|||buca (positive, 35 mm, normal reduction, black and white, emulsion on film is unknown, service copy, safety base)