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These policies and procedures apply to standalone videorecordings (e.g. feature films, television programs and documentaries). Accompanying video material should be cataloged following the Accompanying Materials policy. See also: Video Games

Page Table of Contents


Hill Teaching Media Collection and Circulating Media Collection Locations

Sirsi Item Record

Teaching Collection

  • Type = TEACH-DVD
  • Home Location = MEDIA-CIRC
  • Add hold for faculty member if requested  or  RSV-DHHILL
  • Leave as ONORDER
  • Tech Serv Teaching Collection flag

Circulating Media Collection

As of December 2012, the Circulating Media collection floats between Hill and Hunt libraries. Collection managers will define the library where a new DVD should be shelved at the point of order. However, once the DVD circulates, it will be shelved where it is returned. Circulating media returned at a brach library will be sent to Hill for reshelving.

  • Fund code: HSFIR-CDVD
  • Library
    • At point of order, collection manager will define library at which title should be initially shelved
    • After circulation, DVD will be shelved at library where returned
  • Type = VID-DVD
  • Home Location = FLOATDVD
  • Tech Serv RapidCat flag with Circulating DVD checked
Multi-Disc Sets for Hill Teaching or Circulating Media Collections Locations
Multi-Disc Set Cataloging Guidelines

Feature film with accompanying material

  • Catalog on a single bibliographic record
  • All discs should be packaged and circulate together
  • May or may not require repackaging, depending on whether the original packaging fits in security case
  • Change the Call Number/Item record Number of pieces to reflect the number of discs in each container

Feature film and TV movie collections

The preference is to cat sep whenever possible:

  • Each, disc contains one film or TV movie:  Catalog PN1997.99 and sub-arranged by titles (except Bollywood -see below)
    • Prefer cat sep
    • If analyzed bibliographic records are not readily available, but a set record is, catalog as a set
    • May or may not require repackaging, depending on whether the original packaging fits in security cases
  • Each disc contains multiple films or TV movies (includes feature film sets by the same director):
    • Catalog as a set, note all titles in 505 field
    • May or may not require repackaging, depending on whether the original packaging fits in security cases
    • Change the Call Number/Item record Number of pieces to reflect the number of discs in each container

TV series and TV programs

----ALL CALL NUMBERS for a Series or Program should be exactly the same, except for season number or year

  • TV Series are the collected episodes for a television series, whether all seasons are collected in a single set or each season is packaged separately:
    • Catalog each season on a single bibliographic record
    • Discs should be repackaged as noted below and correct number of call number/item records created
    • TV Series should be classed together under PN1992.77 and sub-arranged by titles (use the LC Cutter table.  Same cutter for all seasons of one title).

  • TV Programs issued as a set, like Ken Burns Baseball or National Parks:
    • If each disc contains a single episode:
      • Prefer cat sep
      • If analyzed bibliographic records are not readily available, but a set record is, catalog as a set
    • If each disc contains multiple episodes:
      • Catalog as a set, noting episodes in 505 field
      • Discs should be repackaged as noted below with the correct number of call number/item records created
      • Change the Call Number/Item record Number of pieces to reflect the number of discs in each container

    • TV SERIES CASTLE:
Multi-Disc Set Repackaging Guidelines

Preservation will be taking over the task of packaging DVDs and DVD sets that do not fit into the standard case.   It is up to us to create needed items based on how we think it should be split.  

If unclear, ship to Preservation with a note attached reading something like, "unclear how many items this will be."

  • Uneven number of discs: Put extra disc at end (e.g. 5 disc set: discs 1-2 in container 1 and discs 3-5 in container 2.  
    • Follow the chart below. 

  • Add piggyback barcode to Item 1 and attach to the piece in hand.

  • Add  additional CallNumber/Items records needed and adjust the call number to fit the item (change discs x-x) 

  • ***Change the Call Number/Item record Number of pieces to reflect the number of discs in each container
    • Neglecting this causes unnecessary overrides upon checkout or discharge. 

  • If discs are in containers "thinner" than standard depth, they will fit in the security case and do not require repackaging  


4 discs = DISCS 1-2 ;  DISCS 3-4   

6 discs = DISCS 1-3 ;  DISCS 4-6
5 discs (or uneven) =  see #2

Total # of Discs

Total # of Containers

3 or less

1 container

4-5

2 containers

6-7

3 containers

Multi-Disc Set Repackaging Questions

For a multi-disc set that does not readily fit the Set Repackaging Guidelines:

  1. DVD and BluRay in the same package are not DISCS 1-6
    1.  package the "DVDs" together and the "BluRays" together adding the appropriate suffix. 

      PN1992.77 .S111 2017|ZDISCS 1-3 DVD
      PN1992.77 .S111 2017|ZDISCS 1-3 BLU


  2. Cataloger contacts Darby Orcutt (darby_orcutt@ncsu.edu or 3-0364)
    1. Describe packaging issue and request guidance. Darby may request set be sent to him or may come to M&C to evaluate
  3. If the department receives a large order of DVDs that are cataloged as a group, hold all repackaging questions on a cart. Contact Darby and he will review all sets with questions at one time
Collection Arrangement

The Circulating Media Collection is physically arranged alphabetically by title within four major categories: Feature Films, South Asian Feature Films, Television and Non-fiction. In the catalog, the titles are arranged by LC classification number. For efficiency, all videorecordings are assigned an LC call number and spine label by M&C.

The Teaching Media Collection is physically arranged by call number.

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Branch Locations

Sirsi Item Record
  • Type = VID-DVD
  • Home Location = MEDIA

The Libraries' affiliates, AACC Reading Room and CEDMC (LRL), also follow this policy.

Multi-Disc Sets for Branch Locations
  • Sets are not repackaged for branch locations
  • Cataloger's should use judgment in determining whether to catalog a collection as a set or individually
  • Design Library materials retain all packaging

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General Cataloging Guidelines for All DVDs

Fixed Fields

Ctry: Always use the code for the country of production (usually transcribed in field 245|c), not the country of distribution or release (field 260); if there are no statements of responsibility, assume the country of publication to be that of the agency in the publication/distribution area (field 260|a); use xx[blank] if the exact place of production is unknown. Also use xx[blank] for unpublished titles.

Lang: code for the language of the sound track; code for the predominant language for multilingual item.

* For silent films, code for the language script of the printed title.

Time: record the total length (in minutes) of the video in 3 digits (right justified)

* If the actual length exceeds three digits, enter three zeros; if the length is unknown, use three hyphens.

Audience: use code value g for general interest.

Type_Mat: use code value v

Tech: use l for live action (most cases); use a for animation; use c for animation and live action.

Dat_Tp: always code for multiple dates: use p if the earlier date is known to be the year of production; use t if the earlier date is known to be a copyright date of the motion picture.

Dates: the first date is the year of release (i.e. when the video became available), which is recorded in 260 $c; the second date is the year of production (i.e. when the motion picture was made), which is recorded in the "Originally released ... " note.

007 Code for physical description transcribed in field 300, e.g.

Variable Fields

System requirements. Give the system used for a videorecording

Edition and history. Give a note about the original film release. The original production date is usually found on the cassette label or the case cover

Cast. List only leading actors and actresses

Credits. List other significant names not already mentioned elsewhere in the record. Preface each name with a statement of function. Do not include the names of assistants, associates, etc.

Audience. Record the rating of the film in field 521 if such information is available from the case cover or cassette label. Delete this note from contributed record if such information cannot be verified from eye-readable sources

Public Performance Rights. Insert a local 540 note for media materials for which the library has secured Public Performance Rights (PPR) according to Public Performance Rights Policy

Summary. Give a brief objective summary of the content of the film. Good sources for summary information are the Internet Movie Database, Video Source Guide, distributor's blurbs printed on the case cover, or the agency's web page

Subject Genre Heading for Feature Films
  • Assign standard genre heading "Feature films" (655 field, second indicator = 7, $2 lcgft) for all feature films
  • Add an additional genre term from following, as needed (655 field, second indicator = 7, $2 lcgft):

Term

Animated films

Biographical films

Comedy films

Detective and mystery films

Documentary films

Educational films

Fantasy films

Foreign films, [Spanish, French, etc.]

Historical films

Horror films

Musical films

Science fiction films

Silent films

Video recordings for the hearing impaired

Western films

*All terms taken from LCGFT

LCGFT genre form heading list 06-2011

Classification
  1. Feature Films
    1. All feature films (except Indo-Pakistani (Bollywood) titles) are classified under PN1997.99 and sub-arranged by titles (use the regular LC Cutter table, with expansion if needed)
    2. All Hindi/Urdu feature films should be classed in PN1993.5 .I829 with second Cutter for title.
    3. Use the release date (260 |c) as the last element in the call number
  2. TV Series
    1. TV Series are classified under PN1992.77 and sub-arranged by titles (use the regular LC Cutter table, cutter the same for all title seasons)
    2. Cuttering Ex: House of cards 

  3. Educational Films
    1. Educational films are classified under LB1044.E4 and sub-arraged by title (use the regular LC Cutter table, with expansion if needed)
    2. Use the release date (260 |c) as the last element in the call number

Feature film example: 1991 video release of the movie "Aguirre, the wrath of God"

PN1997.99|b.A38 1991

Sub-arranging films by Cutter when Cutter number can not be extended.   ex: To insert the film "Waltzes from Vienna" in between "Waltz with Bashir" and  "Wanda",  requires recalling the film "Wanda" to change that call number cutter, which will allow space to fit the new title.

Multi-Disc Set Classification. To distinguish multi-disc sets cataloged on the same bibliographic record with multiple call number/item records, use the |z in the call number field followed by Discs and the discs included in the container:

Example: 5 disc set split into 2 containers

PQ2603 .E378 W28 1990|zDiscs 1-2

PQ2603 .E378 W28 1990|zDiscs 3-5

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