INPROCESS Hold Searches

The Monographs unit is responsible for searching INPROCESS materials with patron holds placed on them. This policy and procedure address this process.

Page Table of Contents

Sirsi Report

Sirsi runs an automated report daily to find items with patron hold/request and Home location = INPROCESS
The report is emailed to all Monograph unit staff daily

Hill / Hunt Materials Policy and Procedure

Hill and Hunt Materials not yet cataloged

Work with Unit to determine if the material is received and its location
If material has not arrived check record in Sirsi. Item may have not been checked out to ONORDER properly. Try to determine if this is the case.
Hold report and search two more times in a week.
After three failed searches, Check item out to MISSING patron.

Hill and Hunt Materials cataloged

If the cataloging process on an item has been completed:

Check catalogers area making sure item is not still there.
Check the marking shelves.
If found add a RUSH flag and place the item on the Rush cart for priority marking.
If not found:
- To avoid delays in A&D staff looking for items with patron holds, forward the bib info to ADS email accounts, making sure they are aware of the barcode and that there are patron holds.
- library_bookstacks@ncsu.edu for Hill
- library_hunt_notices@ncsu.edu for Hunt
- Design Library: Sharon Silcox: sharon_silcox@ncsu.edu
- NRL: Silvia Sheffield: slsheffi@ncsu.edu
- VML: Dave Provost: dcprovos@ncsu.edu or Kris Alpi
- LRL: Kerri Parker-Brown: kmbrownp@ncsu.edu

Branch Materials Policy and Procedure

Branch Materials not yet cataloged

Follow above, not yet cataloged procedure

Branch Materials cataloged (A&D no longer has a method of checking to see if the spine label has been generated)

Determine if marking process was performed on the title

If spine label was generated
- Contact the Branch; inform them a hold has been placed on one of their titles and that it is fairly likely the material may be at or on its way to the branch; ask them to search for the title.
  - If the branch locates the title, request that they check it in as soon as possible
  - If the branch does not locate the title, change the Sirsi item record Home location to MISSING and record statistic
If spine label was not generated, search carts awaiting marking
- If not found, follow the Hill / Hunt Materials not yet cataloged procedure

Shelf Ready Policy and Procedure

Shelf Ready Cataloged Titles

Identification:

Item Cat2 = YBPCAT

Procedure:

Do not pull title or mark as Rush. Allow book to travel through system as shelf ready
Mark statistic on INPROCESS Hold Search Statistics confluence page

Shelf Ready Uncataloged Titles