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Sound Recording (gift) Cataloging Procedure

This procedure is designed to speed the process of cataloging all the Gifts on bookshelves.

Begin by searching SIRSI for an existing record.
  1. Matching record found-- Check and update Sirsi record as necessary-- Add copy.
  2. If NO match found in Sirsi, search title in OCLC Connexion
    1. If a record is found, update and export. 
  3. If no record is available, original cataloging in SIRSI will be needed.  It is not necessary to use RDA.   
  4. Record Format = MUSIC
Add a Call Number/Item Record
  • Call number:
  • Class scheme:  LC
  • Call library:  BOOKBOT

Add an Item Record to the call number record (if Sirsi does not automatically do this step)

  • Item ID: barcode placed on package
  • Type:  AUD-CD
  • Home location:  MEDIA
  • Item Cat3:  GIFT
  • Permanent = checked
  • Circulates =  checked

Required Fixed Fields for creating a full level record.






















Record the total length (in minutes), if available.



publication and release dates



Year the sound recording was produced



Original release date if possible.

Required Marc Tags



s ‡b d ‡d f ‡e s ‡g g ‡h n ‡i n ‡n e



ISBN  (if available)



Foreign language code



Class # (see classifications)



Artist or group



Title $h [sound recording] :$b subtitle /$c artist listed on piece.



varying form of title if applicable



Place of Pub. :$b Publisher, Sc date.



1 sound disc : $b digital ; $c 4 3/4 in..



Series, if applicable

5xx fields


basic contents, performers notes, all optional. 



Subject genre (see list below



if applicable.



if applicable.



Please note that local practice for song titles on sound recordings is to make a 505 with titles plus performers in the case where each song is performed by a different band or artist. We do not make added entries for song titles. In the event that the OCLC record includes individual song titles, please remove the 740s for these.

Classifications most frequently used.  

  • Create an artist cutter and title cutter. 
  • Add other classifications to this list if they become frequently used.


jazz ensembles


pop music from English performers, ex: Beatles


pop music from the US., including blues, jazz vocals/easy listening ,pop, rock and country.


pop music collections from India   ( sung in Hindu / Urdu)


excerpts from musicals/operas


movie soundtracks


pop Americas generally (used for Latino music)


pop music collections from Pakistan



pop music s from Mexico


[Note that these call numbers are for "collections" of popular music. The M classification was designed with scores in mind rather than sound recordings. Scores for individual popular songs ("When you and I were young Maggie") were fairly common at one time, while collections of songs were less common. Since virtually all popular sound recordings are compilations of songs by a single or multiple artists, they will always be "collections" as defined by LC.]  (words from Charley's notes)

Subject headings

Subject headings for popular music are varied, depending on the country of origin, type of music, etc. Although these are generally genre subjects, use 650 rather than 655. Subjects are assigned for the genre of music, language (in the case of World Music), solo instrumentation, and time period. Please feel free to add to this list.



Country music|y1981-1990.



Heavy metal (Music)






Motion picture music|xExcerpts, Arranged.



Popular music|y2001-



Rhythm and blues music.



Rock music|y1971-1980.



International Music|xIndia



Rap (Music)



Songs, Spanish.

"Bollywood" and Hindi/Urdu sound recordings


For more intense cataloging...

--More suggestions for searching music in WorldCat    

Sound recordings come in several formats, though the NCSU Libraries collects only CD-audio currently. Increasingly, music is being accompanied by visual performance on DVD videos, which are then cataloged as visual material. This is particularly true of opera and musicals, but also of concert performances.

Descriptive and subject practice for all music formats is quite similar, but practice for musical genres differs widely. Generally, catalogers have invested the most time in describing classical or "serious" recordings, partially because there is more information available on a classical recording container, but also because the composition is considered as important or even more important than the performance. There is a more concerted effort to enable the collation of sound recording, score, and criticism of classical music through the catalog.

Music or Release number search: mn

The most direct way to search for sound recordings is through use of the release number for the recording. In Connexion, this is accomplished using the "Publisher Number (mn:) " search. The release number is usually found on the media itself, as well as on the container spine, and consists of alpha-numeric strings like "CK92588" or "289 463 074-2". For audio CDs, there is often a "-2" added to the release number to differentiate this media from cassettes (-4) or other formats. OCLC practice for formatting a music number search is to drop all spaces and hyphens between characters, and to limit alpha characters to just the first two. Hence, "289 463 074-2" will become mn:2894630742 and "CO 1979-AB5-1" will be entered as mn:co197951.

Performer/Composer/Title search

If an "mn" search doesn't yield results, it might be due to a typo on the WorldCat record (or your search), the lack of an 028 on a matching title record, or the absence of a matching record in WorldCat. The next most useful search is one combining name (au:) and title (ti:) with format Sound recording and perhaps date. Thus, au: puccini and ti: arias and soundrec and 2004 will likely pull up a manageable result set. Note that the name could be the name of the performer as well as a composer, although this usually works only for performers at the whole recording level. Don't attempt to search for a recording of Bollywood film songs by one of the performers, as catalogers often do not make added entries for performers of popular music.

Classical recordings

Classical recordings usually take the following forms: single works by a single composer (Beethoven Symphony no. 6), multiple works by a single composer (Milhaud, Darius. Le boeuf sur le toit and other pieces), multiple works by multiple composers (Ravel and Debussy. Quartets), multiple works by a single performer or group (Bartoli, Cecilia. The impatient lover : Italian songs by Beethoven, Schubert, Mozart, Haydn), compilations of works by multiple composers and performers (Music of the Renaissance). Usual cataloging practice is to catalog each separate work on a recording, unless it is the complete works within a single form (Mozart: The complete violin concertos) or a collection of works with an established uniform title (Schubert: Die Winterreise, D. 911). There is really no limit  to the number of added composer/uniform title entries that may be provided for a single recording.

C call numbers for classical music are by musical form, starting with instrumental music, by number of instruments (solo, duets, trios, quartets, quintets, chamber music, symphonic, etc.), then vocal music, either secular or sacred. Within each class, we Cutter by composer, or first composer if there is more than one represented on the recording. At NCSU we have attempted to keep works by a composer under a consistent Cutter number, using the tables from Cataloguer's Toolbox. Subcuttering is different for different musical forms and even different composers, using opus numbers where possible, sequence numbering where this model has been established (symphony no. 1, no. 2, no. 3, etc.) or standard composition lists for those composers who have them (Mozart=K., Schubert=D., J.S. Bach=BWV). This means that one must always browse the call numbers in any given class number to ensure that you are following precedent for that form and that composer. You will also find that those before you have not necessarily stuck consistently to a single numbering scheme, although for the most part they have successfully kept composers together.

Spoken word and nature recordings

Spoken word recordings are recordings of speeches, literary readings, plays, and language instruction. These should be classified with print materials of the same subject and/or content. Speeches will be classified with the historical event or personality, literary readings in the appropriate P class number for the author of the work recited, plays with the print version of the same play, and language instruction under the call number for that language.  

Lectures or classroom talks

Nature recordings (bird song, ambient night sounds, etc.) should be provided with subject headings and classification as though they were print materials.