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Honor with Books (Cataloging)

Honor with Books will be selected by the CMs using the Honor with Books spreadsheet. Books may be pulled from approval plan shipments, ordered as needed, or pulled from the stacks.
Book is to be ordered from a vendor:
  • CMs will update the Honor with Books spreadsheet with new requests.
  • Monographs Specialist will assign order to staff thru CORAL, supplying gift note.
  • Staff will place the order from selected vendor and create Purchase Order
    • Fund = HCFIR-MAHF 
    • Orderline Notes
    •  =  Honor with Books; Add 590 note: "Gift of [name] In Memory/ In Honor of [Name]" or other bookplate text; Create bookplate using 590 text; 
    •  =  Staff will be informed by Specialist if a Special requested bookplate is to be used.
    •  =  Paperback editions will be sent to Jamie Bradway in Preservation, for Handbinding, with BOOKPLATE CLIPPED to Sirsi PO printout
    •  =  Attach bookplate and notify FOL when record appears in OPAC; Notify Specialist when FOL has been notified. 
Receiving:
  • Process as a RUSH
    • Notify the Specialist that the book has arrived; Specialist will update the arrival date on the Honor with books spreadsheet.
    • Create and attach bookplate using text from Orderline note
      • G:\Acquisitions & Discovery\Monographs Unit\Gifts\PROCEDURES\BOOKPLATES\Bookplates for Books\Bookplate -Honor with Books.
    • Add 590 note to record, as indicated in Orderline note,
    • Hold onto the book until record (details)  appear in OPAC.
      • Allow 2 days. Any longer, notify Specialist.
    • Notify FOL using template provided on Honor with Books (Cataloging) page.
    • Notify Specialist when FOL has been notified.
  • Specialist will update the notify date on the Honor with Books spreadsheet.
Invoicing:

1. Indicate fund on invoice/receipt when processing paperwork


----Approval book:

  • Pull book from approval shipment.
  • Note on the invoice that book is being pulled and will be paid for on HCFIR-MAHF.
  • Modify the order in Workflows:
    • Fund is HCFIR-MAHF. 
    • Orderline Note =  Honor with Books; Add 590 note: "Gift of [name] In Memory/ In Honor of [Name]"; 
    • Create bookplate and notify FOL when a record appears in OPAC.  Notify S[ecialist when this step is complete. 
    • Paperback editions will be sent to Preservation, for Handbinding, with BOOKPLATE CLIPPED to Sirsi PO printout
    • Specialist will update the Honor with Books spreadsheet.
    • Process as a RUSH

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