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History and Background
In 1994, Ronnie Pittman in Collection Management informed Cataloging that he would be selecting a small amount of juvenile Spanish fiction for Hill stacks. The selection was made in response to a request from Dr. Louise Salstad from the Foreign Languages & Literatures Department. Dr. Salstad was teaching a course the following semester and would need the small collection for her students. Cataloging was informed at that time that the collection would be small (only a couple hundred), and that the Libraries would not begin collecting juvenile Spanish fiction once this request was filled.
Lori Drum met with Dr. Salstad and determined that, in terms of cataloging the items, Dr. Salstad's only requests were for the materials to be kept together in one section of the stacks and that they be completed quickly in order to use them in course preparation. It was also determined that a large number of the items had OCLC copy but that most of the authors did not have authority records or easily determined "author numbers" in the LC classification schedules.
Decisions approved by Dept. Head
- Minimalist Cataloging Because of the time urgency and limited scope of the collection, it was decided to invest a minimal amount of time processing these items. There would be no name authority, and we would avoid inputting original records if possible. OCLC records would be selected according to our usual record selection standards, but records would be used essentially as found (i.e., no correcting "edición" = printing).
- Class Together Call Number PZ73 was chosen to collocate the books. Each book would be cuttered for main entry. This allowed us avoid researching authors' nationalities and establishing PQ call numbers.
- No Series Work According to Dr. Salstad, juvenile literature series are of very limited bibliographic usefulness. Also, a large number of the series would require extensive authority work. Therefore, it was decided that all series on these items would be untraced.
- Fiction Only These guidelines would apply only to juvenile fiction purchased for Dr. Salstad. Non-fiction purchased for Dr. Salstad would be cataloged according to normal departmental guidelines.
The project has now become ongoing. Dr. Salstad has expanded the course, so she is ordering more materials. Some of the materials are "donated" by Dr. Salstad from grant money; others are bought by The Libraries. This situation is expected to continue indefinitely. These items will arrive as part of the regular receipt workflow from Acquisitions.
Dr. Salstad's Spanish materials will be identified by an accompanying printout, placed in the book in Acquisitions, noting "HOLD DR SALSTAD". This note comes from the order record in Unicorn.
Policies and Procedures
- Fiction vs. Non-Fiction Cataloger will identify note in order record and determine that the item is one of Dr. Salstad's selections. Determine if item is fiction or non-fiction. (Consult a language expert if necessary.) If non-fiction, catalog according to standard departmental guidelines. If fiction, apply the following guidelines.
- Record Use/Selection If Acquisitions has downloaded a record, use it as found. If Acquisitions has input an original skeletal record, search OCLC and download a record to use, if possible. Select and download a "suitable" record (e.g., same publisher, same or different printing or edicion date), if possible. If no suitable OCLC record can be found, create an original record.
- Minimalist Cataloging These items will receive minimal treatment.
- 245: Edit for accuracy.
- Dates: Edit 260 |c and fixed field dates only if date on record doesn't match a publication or edicion (printing) date appearing on item.
- Series: If a series is transcribed on the MARC record, accept the form and tag it as untraced (490 0). If series is not transcribed on the MARC record, DO NOT add it.
- No authority work will be done.
- Call Number Use PZ73 as the call number, cuttered by main entry and date to match the 260 |c.