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Coding

Sirsi ICAT2 = RETENTION for ALL items committed to a print retention program

as of 4/2019 Some materials commited to TRLN cooperative print retention still have

ICODE2

TRLN Single Copy Program


MARC 583 note in bibliographic record

The Marc 583 fields should be structured according to the guidelines/requirements of the particular retention program, but must contain subfields a (action note) c (date of action)  f (name of retention program) and 5 (Institution code).

If one record /item is committed to multiple programs, each program should be noted in its own 583 field.

NOTE: some retention programs may require multiple 583 fields,  for example: one to show the action/program; another to show the institution holdings completeness

Examples:

Hathi Trust (action/program note)

583 1_ committed to retain |c [action taken date] |d [action interval] |f HathiTrust |u https://www.hathitrust.org/ shared_print_program. |5NcRS

TRLN/Scholars trust (action/program notes + completeness note)

583 1_ committed to retain |c 20140827 |f TRLN Collaborative Print Retention |x TRLN CPR titles retained in perpetuity. |5NcRS

583 1_ committed to retain |c 20140827 |f Scholars Trust |x Scholars Trust titles retained until 12/31/2035. |5NcRS

583 1_ |3 v.1(1951)-v.13(1963) |a completeness reviewed |c 20140827 |f TRLN Collaborative Print Retention |f Scholars Trust |i volume-level validation |5NcRS