Lost Books Replaced by Patron

Replacement Book Matches Existing Bibliographic Record
  1. Create a new item record for the replacement copy on the LOST-CLAIM or WITHDRAWN call number record
  2. LOST-COPY or WITHDRAWN record:
    1. Retain record as-is (Do NOT delete)
    2. Added extended staff note: Replaced by patron
  3. Record statistic
Replacement Book Requires New Bibliographic Record
  1. Perform cataloging for replacement copy
  2. Bring in the new bibliographic record and create call number/item record
  3. Do NOT:
    1. Overlay the LOST-CLAIM/WITHDRAWN bib record with the replacement copy record
    2. Delete the LOST-CLAIM/WITHDRAWN call number/item or bibliographic record
  4. LOST-COPY/WITHDRAWN item record:
    1. Retain bibliographic, call number and item records as-is (Do NOT delete)
    2. Added extended staff note to item record: Replaced by patron
  5. Record statistic

Lost Books Paid For by Patron

Replacement Copies from Preservation (Draft)

These are copies of books too worn to be repaired by Preservation staff. They can not be photocopied or repaired. A&D orders a new copy of the title. The new copy and the orginal copy will come together for cataloging.

When the replacement copy is the SAME edition as the withdrawn copy

  1. The original copy, to be replaced, will likely be checked out to BOOK REPAIR and not able to circulate
    1. Withdraw copy: discharge it and change the location  to WITHDRAWN
    2. Added extended staff note: Replaced by patron
  2. Add the new copy to the bibliographic record using a separate call number/item record
  3. Record statistic

check order p.o. that rides with new book. which section?

When the replacement copy is a DIFFERENT edition as the withdrawn copy

If the replacement copy is not the same edition as the original copy, you will need to download a new record and add the holdings. Remember to delete our holdings from OCLC for the original.